SharePoint Stakeholder Repository: A list of internal and external stakeholders is always useful and SharePoint provides several ways to do this. The information architecture within SharePoint is sophisticated and allows you to customize how you organize and label your content and how your visitors interact with the content to get work done. SharePoint Information Architecture: SharePoint acts as a host to static information, like all the other content that you need to run a project, such as a link to external resources. It can be used to create articles, status reports, and general communications that can be published and even rolled out into a News Digest feature in the form of a project report. To tackle this crucial aspect, Microsoft 365 has the SharePoint News feature. SharePoint Project Communications: Communication is critical in any project for both internal and external stakeholders.
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All actions like versioning, co-authoring, metadata, and much more can be quickly configured and used through SharePoint, plus run through collaborative Microsoft 365 apps, such as Microsoft Teams. SharePoint Document Management: SharePoint outstandingly underpins all the document management capabilities in Microsoft 365 regardless of which solution you use.
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ToDo runs independently to Microsoft 365 as an individual free application, so not as suitable for project team task management. We’d be remiss if we did not also mention the free cloud-based task management app, ToDo. You can make use of this to manage tasks that are part of the group that a Teams site belongs to. Another option for task management is MS Planner. SharePoint Task Management: Through SharePoint online, you can utilize Microsoft Lists or SharePoint lists for basic task management. These features include and cover some of the above-mentioned capabilities rather well: Most are already aware that SharePoint Online has many capabilities for Microsoft Project Management.
How Does SharePoint Online Enable Seamless Microsoft Project Management? Image 1: Microsoft Project Management - MS Teams Meetings Thus, remote meetings with video and content sharing features continue to be a requirement. Although days of the long-drawn meeting are behind us as we adapt to the new remote work setup, they are still essential to Project Management. Staying on the subject of communication, a project cycle is incomplete without meetings. Typically, project communication is done via e-mail and we all know the challenges that come with it, like, long threads leading to missed decisions or misinterpretation and generating incorrect information, and let’s not forget the many versions of a final document that gets passed around. It is a vital part for both internal and external teams and other stakeholders to be able to communicate the status of the project among other things promptly. No project is managed without effective communication. Luckily for you, Microsoft 365 has a wide range of ways to do this. Document management and collaboration include anything from version history to approvals to co-authoring, and all this on a simple, easy-to-use interface. You require a way to create, edit and manage documents. The next step is focusing on deliverables, every project has them, and more often than not these deliverables come in the form of documents.
What you need for projects is the ability to be able to quickly create tasks, assign them to users, group them strategically so that the whole process is as easy as possible but more powerful than using a spreadsheet. Therefore, you also need to have a systematic approach towards, planning, reporting, and executing each of those tasks. For any project, you need to plan tasks throughout the process of execution. If you are looking to carve your path to Project Management in Microsoft 365 or are here to seek our guidance, you must be aware of some capabilities that are vital for effective management. With our inputs and insights, you will be able to make the best selection of the best-suited tool for you and your organization from Microsoft 365.Įvery project is different, but certain features are common across all projects irrespective of their scope, size, or budget. To start, we are putting the best practices with Microsoft Project Management in this blog. Orchestry recognizes this common challenge that both organizations and individual end-users are facing with a stern dedication to resolve this problem. What Project Management Capabilities Do You Need?
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